We are hiring a seasoned Executive Assistant to support the CEO of a fast-paced aerospace company.

• Do not apply if you have not directly supported a C-level executive.
• Do not apply if you do not have hands-on HubSpot experience.
• Multiple years of experience in both are required.

This is not a basic admin role. You must operate with precision, urgency, and extreme attention to detail—getting things right the first time and ensuring nothing falls through the cracks.

Key Responsibilities:

• Manage CEO calendar, meetings, and travel with complete accuracy
• Ensure all details are correct (contacts, logistics, follow-ups)
• Track and execute next steps across all activities
• Maintain and manage HubSpot CRM and sales pipeline-
• Support sales and marketing coordination (outreach, follow-ups, meeting scheduling)

• Multiple years supporting a C-level executive (required)
• Multiple years of hands-on HubSpot experience (required)
• Experience supporting sales and/or marketing activities
• Exceptional attention to detail and follow-through
• Highly responsive, proactive, and organized

Application (Required – 5-Minute Loom Video)

Submit a Loom video (maximum 5 minutes total — do not exceed this limit) answering the following:

1. C-Level Executive Support / Stress Reduction Describe a specific situation where you supported a C-level executive and helped reduce their stress. What actions did you take, and what was the result?
2. CRM / HubSpot Experience Explain your direct, hands-on experience managing a CRM (HubSpot preferred). What were you responsible for, and how did you ensure nothing fell through the cracks?
3. Bringing Order to Chaos Provide a real example where things were disorganized or out of control. What did you do to simplify, organize, and implement a solution? What was the outcome?
4. Why This Role Why are you specifically interested in this role and supporting a fast-paced CEO? Be specific.