Job Details
* Facility Type: Corporate / Business
* Aircraft Worked: N/A
* Job Duration: Contract to Hire
* Schedule: All Shifts
* Tools: Not Required
* Pay Rate: Not Available Education & Job Requirements
* Associate's degree or technical/vocational training in office administration or related field.
* Minimum of 8 years of experience providing administrative or clerical support to a business unit, with a minimum of 5 years providing support to senior-level management.
* Proficient computer keyboarding skills, including 10-key.
* Proficient computer skills necessary to operate word processing, spreadsheet, database, (Microsoft Office), email, and internet-based applications. Professional Attributes
* Demonstrated superior written and highly professional verbal communication skills necessary to act as a liaison on behalf of senior management on routine matters and occasionally, as required, on matters of urgency.
* Interpersonal skills necessary to establish and maintain effective working relationships with senior management, employees, and other departments.
* Planning and organizational skills necessary to coordinate workload around multiple assignments.
* Ability to maintain confidentiality of sensitive issues of Bombardier Aerospace and clients.
* Ability to exercise considerable independent judgment, tact, creativity, and initiative when resolving routine and complex problems.. Job Duties & Functions
* Adhere to Bombardier General Work Requirements
* Provide clerical and administrative support to Director(s) and above at least 50% of the time.
* Recommend and advise Director(s) on departmental matters of administration and communication as necessary in assisting to manage a complex and fast-paced office environment.
* Advise and update Director(s) on client, business and/or employee issues.
* Handle routine customer, interdepartmental or personnel matters using independent .judgment including acting as a liaison and coordinator on behalf of Director(s) on matters of policy, routine head office issues, or subjects involving the Finance, HR or Legal Departments as delegated by the Director(s).
* Design, create, implement, and/or troubleshoot Microsoft databases and spreadsheets to standardize processes and eliminate repetitious tasks, for example, programming macros, linking various spreadsheets and/or databases, creating switchboard menus, and assigning security.
* Train other employees and respond to questions concerning the operation of customized databases and/or spreadsheet applications.
* Prepare or edit presentations and communications on behalf of Director(s) using independent judgment and often with limited general instruction.
* Prepare, analyze and audit expense reports for approval of Vice President.
* Prepare statistical reports on an ad-hoc basis to management for purposes of tracking information.
* Plan and coordinate logistics for on-site/off-site special events such as business meetings, seminars, and employee training involving multiple areas within assigned department by making necessary arrangements.
* Provide input and recommendations to assist in the development and implementation of internal operating procedures and systems.
* Prepare and initiate department-wide mass communications for review of management prior to distribution.
* Formulate and interpret management policies as requested by customers and employees.
* Act as a liaison for Director(s) in managing email correspondence by responding in writing or verbally, as broadly delegated using independent judgment and experience.
* Authorize the expenditure of funds within pre-approved levels by the Director(s).
* Record dictation, transcribe, and proofread documentation. TeamGlobal Benefits
* Medical, Dental, Vision, 401 (k), and more!
* TG Rewards Program
* Employee Referral Program