Accounts Payable/Accounts Receivable Clerk

Job Description:

Perform a range of accounting and clerical tasks related to the maintenance and processing of accounts payable and accounts receivable transactions. This role ensures accurate and timely financial recordkeeping, supports month-end closing procedures, and maintains effective communication with vendors, customers, and internal departments/stakeholders. The AP/AR Clerk plays a key role in maintaining the compan y’s financial integrity by ensuring that invoices are paid and receivables are collected in accordance with established policies and procedures.

Essential Responsibilities:
Accounts Payable (AP)
• Enter and process vendor invoices and credit memos into the accounting system in a timely manner.
• Verify invoice accuracy, approvals and payment terms.
• Reconcile vendor statements and resolve invoice discrepancies or payment issues.
• Collect and review employee credit card expense reports for policy compliance and accuracy.
• Code credit card transactions to appropriate general ledger accounts and departments.
• Maintain accurate records of payments, credits, and vendor correspondence.

Accounts Receivable (AR)
• Generate accurate customer invoices based on sales orders, contracts or timesheets.
• Communicate with customers regarding payment status, billing questions, or disputes.
• Process customer refunds, credit memos, and adjustments as necessary.

General Responsibilities
• Assist with month-end and year-end closing processes related to AP/AR.
• Maintain organized records of financial transactions and supporting documentation.
• Collaborate with internal departments (e.g., purchasing, sales, operations) to resolve issues.
• Identify opportunities to improve efficiency and accuracy in AP/AR processes.

Additional Job Duties and Responsibilities:
• Update job knowledge by participating in educational opportunities.
• Assure safety and housekeeping rules are followed to prevent damage to equipment or injury to personnel.
• Perform other duties and responsibilities as required to fulfill job function or as assigned.

Knowledge, Skills, and Competencies:
• Ability to think critically and be a problem solver.
• Ability to communicate effectively with customers and co-workers in a courteous and professional manner.
• Ability to multi-task in a fast-paced environment with fluctuating priorities and deadlines.
• Proficient in reading, writing, understanding the English language.
• Commitment to personal and professional development.
• Excellent organization, interpersonal, and time management skills.

Required Qualifications:
Any combination equivalent to the following would provide the required knowledge, skills and abilities needed to qualify.
• High School Diploma or Equivalent Certificate.
• Excellent written and verbal communication skills.
• Knowledge of general accounting principles.
• Proficiency in the Microsoft Office suite of products, particularly Word and Excel.
• Strong analytical/quantitative skills.
• Proven ability to work as a productive and positive team member.
• Commitment to the mission and vision of Neptune Aviation.

Desired Qualifications:
• Experience in aviation (commercial, private, military, etc.) or related industry strongly preferred.
• Some sales experience desired.

Physical Requirements and Working Conditions:
• Regularly required to stand and walk, frequently required to use hands and fingers.
• Required to sit and use computer/office equipment for extended periods.
• The employee must regularly lift and /or move up to 10 pounds, occasionally lift and/or move up to 50 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
• The noise level in the work environment can be loud at times, so appropriate PPE must be used as needed.

Additional Information: This job description is not intended to be all – inclusive, and the employee will also perform other reasonably related duties as assigned by immediate supervisor/management as required. Neptune Aviation Services reserves the right to revise or change position responsibilities as the need arises. This description does not establish a written or implied contract of employment.

Job Ident #: AP-AR-Clerk-Job-Description-July-2025

Company Details

Neptune Aviation Services

4301 Corporate Way
Missoula, Montana 59808 USA
www.neptuneaviation.com

Neptune Aviation operates a Part 145 Repair Station, as well as a Part 135 Charter Service and Part 91 Corporate flight department. Our 145 Repair Station maintains our fleet of aircraft for wild land firefighting, and providing maintenance services...

Benefits:
Health Insurance, Health Savings Account, Vision Insurance, Dental Insurance, 401K

Supported Manufacturers:
Lockheed, British Aerospace, Falcon, King Air, General Aviation (Business Jets, Light Aircraft)

Supported Models:
Lockheed P2V, BAe 146, Shorts Sherpa, Turboprop, Jets, General Aviation

(Job and company information not to be copied, shared, scraped, or otherwise disseminated/distributed without explicit consent of JSfirm, LLC)

Job Info

Location

Missoula, Montana, United States

Type

Permanent

Company Details

Neptune Aviation Services

4301 Corporate Way
Missoula, Montana 59808 USA
www.neptuneaviation.com